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FIRE ADMINISTRATION

14011 City Center Drive
Chino Hills, CA 91709

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(909) 902-5260

Chino Valley Fire District

Catalog of Enterprise Systems

FAITHFULNESS. INTEGRITY. RESPECT. EXCELLENCE.

CALIFORNIA SENATE BILL 272

California Senate Bill 272, also known as SB 272, requires local agencies (excluding school districts) to create catalogs of all enterprise systems that store information about the public, and to post this catalog on their websites, if they have websites. If they do not have a website, they are required to publish the catalog in a way that can be provided to anyone who asks. This law applies to all California special districts, cities, and counties, and compliance is required by July 1, 2016.

Governor Brown approved SB 272 in October 2015, adding section 6270.5 to the California Public Records Act (the “Act,” Government Code Sections 6250-6276.48). Because it was added to the public records act, local agencies will not be able to seek reimbursement from the state for costs associated with compliance.

WHAT IS COVERED BY SB 272?

Section 6270.5 defines an enterprise system as a software application or computer system that collects, stores, exchanges, and analyzes information that the agency uses that is:

  • A multidepartmental system or system that contains information collected about the public and,
  • A system of record

A system of record means a system that serves as an original source of data within an agency.

SB 272 requires local agencies to create a catalog of multidepartmental systems or systems containing information about the public that store original records and post the catalog on their agency website.

WHAT IS REQUIRED IN THE CATALOG?

For each enterprise system included in the catalog list, agencies must disclose:

  • Current system vendor
  • Current system product
  • The purpose of the system
  • What kind of data is stored in it
  • The department that serves as the system’s primary custodian
  • How frequently system data is collected
  • How frequently system data is updated
  • For the full text of the bill, see California Legislative Information

CATALOG OF ENTERPRIS SYSTEMS FOR CHINO VALLEY FIRE DISTRICT

VENDOR
ADOBE
ESRI
TOC PUBLIC RELATIONS
TYLER TECH
KAYAKO
LASERFICHE
MICROSOFT
KRONOS
NEOGOV
NOVUS
OPERATIVE IQ
NEXTREQUEST
PSTRAX
PRODUCT
ADOBE PRO
ARCGIS
WEBSITE
NEW WORLD SYSTEMS
KAYAKO CASE
LASERFICHE
EXCHANGE
TELESTAFF
APPLICANT TRACKING
NOVUS AGENDA
INVENTORY/ASSETS
PUBLIC RECORDS
INVENTORY/ASSETS
PURPOSE
FILLABLE FORMS
GIS SOFTWARE
DISTRICT WEBSITE
DISTRICT WIDE ERP SYSTEM
REPAIR TICKETING SYSTEM
DOCUMENT MANAGEMENT
EMAIL
WORKFORCE MANAGEMENT
ONLINE APPLICATION SYSTEM
AGENDA MANAGEMENT
INVENTORY AND ASSETS
PUBLIC RECORDS
INVENTORY AND ASSETS
CATEGORY
DOCUMENT MANAGEMENT
GIS
WEBSITE
ERP SYSTEM
CUSTOMER INFORMATION SYSTEM
DOCUMENT MANAGEMENT
EMAIL SYSTEM
CUSTOMER INFORMATION SYSTEM
APPLICANT TRACKING
AGENDA MANAGEMENT
CUSTOMER INFORMATION SYSTEM
PUBLIC RECORDS
CUSTOMER INFORMATION SYSTEM
CUSTODIAN
DISTRICT WIDE
IT AND COMMUNITY RISK REDUCTION
IT, CLERKS, COMMUNITY RISK REDUCTION
DISTRICT WIDE
IT, SUPPORT SERVICES
IT, CLERKS, COMMUNITY RISK REDUCTION
IT
DISTRICT WIDE
HUMAN RESOURCES
CLERKS
FINANCE
CLERKS
DISTRICT WIDE
COLLECTION FREQUENCY
AS NEEDED
AS NEEDED
AS NEEDED
AS NEEDED
DAILY
AS NEEDED
DAILY
DAILY
DAILY
MONTHLY
AS NEEDED
AS NEEDED
AS NEEDED
UPDATE FREQUENCY
AS NEEDED
AS NEEDED
AS NEEDED
AS NEEDED
AS NEEDED
AS NEEDED
AS NEEDED
AS NEEDED
AS NEEDED
AS NEEDED
AS NEEDED
AS NEEDED
AS NEEDED

WHAT IS EXCLUDED?

Enterprise systems do not include cybersecurity systems, infrastructure, and mechanical control systems, or information that would reveal vulnerabilities to, or otherwise increase the potential for an attack on, a public agency’s IT system.

Additionally, section 6270.5 does not automatically require disclosure of the specific records that the IT systems collect, store, exchange or analyze, however, the Act’s other provisions pertaining to disclosure of such records still apply.

DISTRICT RESOURCES

Commonly requested information, documents, and links related to the operations and management of Chino Valley Fire.

ICON LEGEND

ONLINE FORM

DOWNLOAD

EXTERNAL WEBSITE

WEBPAGE

AGENDA REQUEST

Request to speak at an upcoming meeting.

CATALOG OF ENTERPRISE SYSTEMS

Catalog of enterprise systems that collect public information.

BOARD POLICIES

View Chino Valley Fire Board Policies and Procedures.

AGENDAS and MINUTES

View the latest meeting agendas and minutes.

PUBLIC NOTICES

View and download public notices from Chino Valley Fire. 

TRANSPARENCY PORTAL

We are open and transparent about all we do. Learn more here.

DISTRICT BUDGET

View and download the District’s annual budget

SUBPOENAS

Information about subpoenas.

CALIFORNIA FPPC

External link to the California Fair Political Practices Commission.

CONFLICT OF INTEREST CODE

View and download the conflict of interest code document.

ORGANIZATIONAL CHART

View and download our organizational chart.

TRANSPARENCY CERTIFICATE

View our District Transparency Certificate of Excellence.

DAMAGE/LOSS CLAIMS

Information about filing a damage or loss claim against the District.

FIRE PROTECTION DISTRICT LAW

External link to learn about the Fire Protection District Law of 1987.

PRA REQUEST

Information and application for public records.

DISTRICT COVERAGE MAP

Coverage area and boundaries for Chino Valley Fire

BY-DIVISION ELECTORAL PROJECT

View information and maps regarding this project.