FIRE ADMINISTRATION

14011 City Center Drive
Chino Hills, CA 91709

EMERGENCY DIAL 911

NON-EMERGENCY
(909) 902-5260

Chino Valley Fire District

Catalog of Enterprise Systems

FAITHFULNESS. INTEGRITY. RESPECT. EXCELLENCE.

CALIFORNIA SENATE BILL 272

California Senate Bill 272, also known as SB 272, requires local agencies (excluding school districts) to create catalogs of all enterprise systems that store information about the public, and to post this catalog on their websites, if they have websites. If they do not have a website, they are required to publish the catalog in a way that can be provided to anyone who asks. This law applies to all California special districts, cities, and counties, and compliance is required by July 1, 2016.

Governor Brown approved SB 272 in October 2015, adding section 6270.5 to the California Public Records Act (the “Act,” Government Code Sections 6250-6276.48). Because it was added to the public records act, local agencies will not be able to seek reimbursement from the state for costs associated with compliance.

WHAT IS COVERED BY SB 272?

Section 6270.5 defines an enterprise system as a software application or computer system that collects, stores, exchanges, and analyzes information that the agency uses that is:

  • A multidepartmental system or system that contains information collected about the public and,
  • A system of record

A system of record means a system that serves as an original source of data within an agency.

SB 272 requires local agencies to create a catalog of multidepartmental systems or systems containing information about the public that store original records and post the catalog on their agency website.

WHAT IS REQUIRED IN THE CATALOG?

For each enterprise system included in the catalog list, agencies must disclose:

  • Current system vendor
  • Current system product
  • The purpose of the system
  • What kind of data is stored in it
  • The department that serves as the system’s primary custodian
  • How frequently system data is collected
  • How frequently system data is updated
  • For the full text of the bill, see California Legislative Information

CATALOG OF ENTERPRIS SYSTEMS FOR CHINO VALLEY FIRE DISTRICT

VENDOR
PRODUCT
ADOBE
ADOBE PRO
ESRI
ARCGIS
TOC PUBLIC RELATIONS
WEBSITE
TYLER TECH
NEW WORLD SYSTEMS
KAYAKO
KAYAKO CASE
LASERFICHE
LASERFICHE
MICROSOFT
EXCHANGE
KRONOS
TELESTAFF
NEOGOV
APPLICANT TRACKING
NOVUS
NOVUS AGENDA
OPERATIVE IQ
INVENTORY/ASSETS
NEXTREQUEST
PUBLIC RECORDS
PSTRAX
INVENTORY/ASSETS
VENDOR
PURPOSE
ADOBE
FILLABLE FORMS
ESRI
GIS SOFTWARE
TOC PUBLIC RELATIONS
DISTRICT WEBSITE
TYLER TECH
DISTRICT WIDE ERP SYSTEM
KAYAKO
REPAIR TICKETING SYSTEM
LASERFICHE
DOCUMENT MANAGEMENT
MICROSOFT
EMAIL
KRONOS
WORKFORCE MANAGEMENT
NEOGOV
ONLINE APPLICATION SYSTEM
NOVUS
AGENDA MANAGEMENT
OPERATIVE IQ
INVENTORY AND ASSETS
NEXTREQUEST
PUBLIC RECORDS
PSTRAX
INVENTORY AND ASSETS
VENDOR
CATEGORY
ADOBE
DOCUMENT MANAGEMENT
ESRI
GIS
TOC PUBLIC RELATIONS
WEBSITE
TYLER TECH
ERP SYSTEM
KAYAKO
CUSTOMER INFORMATION SYSTEM
LASERFICHE
DOCUMENT MANAGEMENT
MICROSOFT
EMAIL SYSTEM
KRONOS
CUSTOMER INFORMATION SYSTEM
NEOGOV
APPLICANT TRACKING
NOVUS
AGENDA MANAGEMENT
OPERATIVE IQ
CUSTOMER INFORMATION SYSTEM
NEXTREQUEST
PUBLIC RECORDS
PSTRAX
CUSTOMER INFORMATION SYSTEM
VENDOR
CUSTODIAN
ADOBE
DISTRICT WIDE
ESRI
IT AND COMMUNITY RISK REDUCTION
TOC PUBLIC RELATIONS
IT, CLERKS, COMMUNITY RISK REDUCTION
TYLER TECH
DISTRICT WIDE
KAYAKO
IT, SUPPORT SERVICES
LASERFICHE
IT, CLERKS, COMMUNITY RISK REDUCTION
MICROSOFT
IT
KRONOS
DISTRICT WIDE
NEOGOV
HUMAN RESOURCES
NOVUS
CLERKS
OPERATIVE IQ
FINANCE
NEXTREQUEST
CLERKS
PSTRAX
DISTRICT WIDE
VENDOR
COLLECTION FREQUENCY
ADOBE
AS NEEDED
ESRI
AS NEEDED
TOC PUBLIC RELATIONS
AS NEEDED
TYLER TECH
AS NEEDED
KAYAKO
DAILY
LASERFICHE
AS NEEDED
MICROSOFT
DAILY
KRONOS
DAILY
NEOGOV
DAILY
NOVUS
MONTHLY
OPERATIVE IQ
AS NEEDED
NEXTREQUEST
AS NEEDED
PSTRAX
AS NEEDED
VENDOR
UPDATE FREQUENCY
ADOBE
AS NEEDED
ESRI
AS NEEDED
TOC PUBLIC RELATIONS
AS NEEDED
TYLER TECH
AS NEEDED
KAYAKO
AS NEEDED
LASERFICHE
AS NEEDED
MICROSOFT
AS NEEDED
KRONOS
AS NEEDED
NEOGOV
AS NEEDED
NOVUS
AS NEEDED
OPERATIVE IQ
AS NEEDED
NEXTREQUEST
AS NEEDED
PSTRAX
AS NEEDED

WHAT IS EXCLUDED?

Enterprise systems do not include cybersecurity systems, infrastructure, and mechanical control systems, or information that would reveal vulnerabilities to, or otherwise increase the potential for an attack on, a public agency’s IT system.

Additionally, section 6270.5 does not automatically require disclosure of the specific records that the IT systems collect, store, exchange or analyze, however, the Act’s other provisions pertaining to disclosure of such records still apply.

DISTRICT RESOURCES

Commonly requested information, documents, and links related to the operations and management of the Chino Valley Fire District.

ICON LEGEND

ONLINE FORM

DOWNLOAD

EXTERNAL WEBSITE

WEBPAGE

AGENDA REQUEST

Request to speak at an upcoming meeting.

CATALOG OF ENTERPRISE SYSTEMS

Catalog of enterprise systems that collect public information.

BOARD POLICIES

View the Chino Valley Fire District Board Policies and Procedures

MINUTES & AGENDAS

View the latest meeting minutes and agendas.

PUBLIC NOTICES

View and download public notices from the district.

TRANSPARENCY PORTAL

We are open and transparent about all we do. Learn more here.

DISTRICT BUDGET

View and download the districts annual budgets.

SUBPOENAS

Information about subpoenas to the district.

CALIFORNIA FPPC

External link to the California Fair Political Practices Commission.

CONFLICT OF INTEREST CODE

View and download the conflict of interest code document.

ORGANIZATIONAL CHART

View and download our organizational chart.

TRANSPARENCY CERTIFICATE

View our District Transparency Certificate of Excellence.

DAMAGE/LOSS CLAIMS

Information about filing a damage or loss claim against the district.

FIRE PROTECTION DISTRICT LAW

External link to learn about the Fire Protection District Law of 1987.

INVESTIGATIVE REPORT 11/2019

Download the investigative report completed in 2019.

PRA REQUEST

Information and application for public records.

DISTRICT COVERAGE MAP

View the coverage area and boundaries of the CVFD.

BY-DIVISION ELECTORAL PROJECT

View information and maps regarding this project.